Getting organized for business

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Computer

Step 1 - Organize your computer to make it easy to access your documents. Create folders and sub-folders as necessary for your files, name your files properly and create desktop shortcuts to frequently used programs.

Step 2 - Ensure your anti-virus software and other privacy protection software is up-to-date. Use passwords to restrict access to your computer as well as to sensitive documents.

Step 3 - Create an online presence. Map out what you want your website to accomplish for your business. Choose a domain name that is easy to remember and relevant to your business. Decide if you will develop your own site or enlist the services of a professional.

Communication

Step 1 - Contact several different providers of business phone services to compare options and prices. Determine the best phone solution for your budget. Invest in the most cost-effective phone solution that can give your small business a big-business feel.

Step 2 - Utilize an email management program like Microsoft Outlook or Mozilla Thunderbird to keep your business emails organized. Create folders and sub-folders for your major categories. Set up separate email accounts for vendors, customers, bills, revenue and other important categories.

Step 3 - Set up a post office box for your business if you are working from home. Create a system for managing mail in an efficient manner, and determine what your priorities will be when handling incoming mail.

Tips

Always back up important computer files using either external storage or a web-based solution.
Familiarize yourself with the basics of Search Engine Optimization.

Research the options for incorporating social media into your website. Utilized properly, Facebook, Twitter and blogs can boost your business.

Organize your email contacts into groups to make it easier to communicate with multiple individuals at once.

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From the Inkwell of: Bartholomew J. Worthington III

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